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The standard processing timeline for Accounts Payable is 10 business days for all payments from the date of receipt in our office. Invoices/Payment requests should be received in our office with enough lead-time for the 10-day processing standard that our office follows. In the event additional documentation is needed from the requestor/department, payment processing may exceed the ten (10) business day standard.

For all payment requests, please follow this Payment Decision Tree (PDF) to assist with determining the appropriate submission process. This is updated as of April 6, 2026 for the implementation of CSUBUY P2P and CSU Concur.

Departments must submit vendor invoices and other authorized payment requests through the . The form should be used to submit:

• Vendor invoices associated with an existing purchase order
• Legacy Direct Pay Forms that have been authorized by Accounts Payable

Please submit only one form for each invoice or payment request and attach all required supporting documentation.

After submission, requestors will receive a unique submission number and may track the request through the AP Request Status page.

The standard processing time is ten (10) business days after Accounts Payable receives a complete submission with all required approvals and documentation. In the event additional documentation is needed from the requestor/department, payment processing may exceed the ten (10) business day standard.

Travel and employee expense reimbursements must continue to be submitted through CSU Concur.

To enroll or update your direct deposit for employee reimbursements (non-payroll), please use the secure online form below:

Note: This direct deposit is for employee reimbursements processed through Accounts Payable. Examples include travel or mobile phone reimbursements. Payroll direct deposit is handled separately through Payroll Services.

½ûÂþÌìÌà is located in an Unincorporated area of Los Angeles County. Therefore, the applicable Sales and Use Tax Rate for this area is 9.75%, effective April 1, 2025.

Checks are printed and distributed every Wednesday. For special handling requests, including check pick-up and payments to be mailed with attachments, instructions should be clearly annotated on the invoice or in the body of the email submission.

Invoices are paid according to the terms on the purchase order. The Buyer can negotiate special terms with individual vendors.

Vendors and/or Departments contacting Accounts Payable inquiring about payment status of an invoice should be prepared to provide the following information: purchase order number, invoice number, and invoice amount. Payment status inquires should be submitted via email to cpp-ap@cpp.edu.

All vendors doing business with the State of California are required to complete a Vendor Data Record (std. 204 Form), prior to payment. This information is utilized for 1099 reporting and for withholding on payment to nonresident vendors. Timely completion on this form will ensure payments will be processed without delay.

It is mandatory for vendors to furnish the information requested. Federal law requires that payments for which the requested information is not provided may be subject to federal withholding.

All Vendor Data Records are submitted through a secure file submission process via "PolyDoc", which provides vendors with a unique submission code to upload their completed documents. Completed forms should not be submitted via email. Please contact Accounts Payable at cpp-ap@cpp.edu if a new or updated std. 204 Form needs to be submitted.